Key Responsibilities

• Provide front desk reception duties for the office by managing internal and external stakeholders in a professional and timely manner.
• Maintain the reception area, ensuring that it is clean and presentable, with all necessary materials.
• Manage switchboards - screening and directing incoming calls.
• Manage all aspects of meeting rooms, including providing basic technical support if necessary.
• Coordinate and schedule external client meetings.
• Manage business travel (coordinate flight and accommodation booking) and ensure proper records of business travels are kept for audit purposes.
• Responsible for postal and courier services (local and international).
• Maintain complete stock of stationery and pantry supplies. Verify invoices and provide procurement support in term of sourcing for related vendors, evaluating quotations, and providing recommendations.
• Provide facilities management support for efficient and effective delivery of logistics and support services to the office environment.
• Support any other ad-hoc office administrative duties that may be assigned.

Qualifications

• Degree/Diploma in Business Administration or related field.
• Minimum 3 years of work experience as a receptionist, front office representative or similar role.
• Excellent communication and interpersonal skills.
• Good customer-service oriented mindset and a team player.
• Ability to be resourceful and proactive when issues arise.
• Multitasking and time-management skills, with the ability to prioritize task.
• Proficiency in Microsoft office suite (Word, Excel, PowerPoint).

Interested Applicants, please email your resume to [email protected] (R1441955), stating the position as the subject title in the email. All Applications will be handled with strict confidentiality.

Rupa Kankariya EA License No. 02C3423 Personnel Registration No. R1441955

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