Responsibilities:

• Provide full admin support to the Project Manager and Project Team to ensure the smooth running of the department operations.
• Prepare and distribute incoming/outgoing correspondence to the team.
• Prepare documents submissions to LTA.
• Preparation of Monthly Progress Minutes to be sent to the client.
• Maintain records for the operations and project team such as correspondence, reports, and files.
• Develop and maintain document control processes for the project and efficient management.
• Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents for the project team.
• Documentation Management.
• Ensuring safe keeping of project documents both online and physical.
• Preparation of claims of the team.
• Support the project team in daily admin roles.
• Coordinate and arrange travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
• Prepare and raise purchase requisition for purchase of office equipment.
• Follow-up on material delivery and logistics.
• Prepare monthly timesheets and expense reports if requested by PM(s).
• Undertake any ad-hoc admin projects/duties as required.

Requirements:

• Min 1-2 years relevant experience in a similar role.
• Experience with LTA is desirable.
• Good knowledge and experience in making organizing travel arrangements and visa application/embassy requirements etc.
• Professional and pleasant personality with good written and verbal communication and interpersonal skills.
• Proactive, take initiative and well organized.
• Able to work fast under pressure and meet deadlines.
• Able to work long hours when necessary, depending on project phase.
• Attention to detail and highly resourceful.
• Ability to work with all levels receiving minimum detailed supervision and guidance.

Yvonne Ong EA License No.: 02C3423 Personnel Registration No.: R1549551

Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by ManpowerGroup Singapore for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about ManpowerGroup's Global Privacy Policy, please visit https://www.manpower.com.sg/privacy-policy