Job Summary: The incumbent will provide administrative and operational support for staff's travel arrangements, Flight booking and other administrative functions

Job Scope:
Administrative and Secretarial Support

• Organize, file, and retrieve documents from electronic repositories.
• Review and standardize the formatting of reports and presentation materials.
• Prepare procurement documents and liaise with vendors regarding new requisitions, contract renewals, work arrangements, and payments of their services.
• Handle daily correspondence including emails and official letters, related to missions and operational matters.
• Provide timely updates to the country mission's schedule.

Coordination and Logistical Support

• Provide administrative and logistical support to the teams for overseas business trips, including coordinating with internal stakeholders and overseas counterparts, and managing the Country team's meeting schedule.
• Organize events such as seminars, workshops, conferences, and roundtables for the teams, including coordinating the schedule and logistics, material production, and virtual/venue set-up, in collaboration with other departments.
• Organize internal and external meetings, including venue and/or virtual setup, liaising with meeting participants, and disseminating materials.
• Support the Country Surveillance teams in meeting preparation, including keeping records of meeting attendance, maintaining contact databases, and preparing meeting minutes.
• Any other administrative tasks as directed by supervisors

Requirements:

• Minimum Polytechnic diploma or NITEC qualification with minimum of 5-years relevant experience. Previous experience with a multilateral/bilateral organization or government agency is good to have.
• Good interpersonal skills, the ability to work both independently and in close collaboration with other team members, and the ability to interact with the member-country authorities with tact and diplomacy.
• Good multi-tasking skills and the ability to prioritize and respond to a variety of requests quickly and accurately. The candidate must be self-driven and able to manage urgent day-to-day responsibilities; results oriented and accountable for the accuracy of information.
• Demonstrated initiative and ability to spot areas for improvement and follow through with the necessary process enhancements.
• Proficiency in Microsoft Office/ Microsoft 365, including Outlook, MS Teams, SharePoint, workflow systems, Word, Excel, and PowerPoint. Familiarity with Adobe tools (e.g., Acrobat) is a big plus.

Additional Information:

• Contract duration: 6-month contract, maternity coverage
• Commencement Date: end May or early Jun
• Working days and hours: Mon - Fri: 9am to 6pm
• Location: MAS Building, CBD

Lyn, Yee Chen Fu EA License No. 02C3423 Personnel Registration No. R1110796

Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by ManpowerGroup Singapore for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about ManpowerGroup's Global Privacy Policy, please visit https://www.manpower.com.sg/privacy-policy