Assistant Manager Site Operations

Location Singapore
Discipline Administrative & Secretarial
Job Reference BBBH149362_1745229186
Salary Up to S$9000 per month
Consultant Name Snow Hnin Witt Yee
Consultant Email [email protected]
Consultant Contact No.
EA License No. 02C3423
Consultant Registration No. R1983134
  • Accountable for financial budgeting across the region to accuracy in forecasting and spend
  • Implement invoices tracking system
  • Act as "chief of staff" on business analytic, preparation of presentation deck and white paper
  • Responsible to support lease activities and facilities management in the region
  • Perform Business Analytics for IJCI region to identify SWOT analysis with reasonable recommendation on path forward
  • Ensure all Gilead ICJI region and Company data/documentation is up to date and accurate
  • Develop an annual plan for the implementation of yearly objectives and a 3 year financial forecast; annual procurement programme aligned to the Facilities Master Plan
  • Manage Leasehold Improvement, Churn, Facilities and Operational Excellence projects as required
  • Undertake regular technical reviews of M&E and EHS & Security.
    Performance
  • Ensure that the Masterplan and data in Centre stone remains accurate
  • Contribute to the setting, organising and prioritising of goals and objectives for the whole of the IJCI region, undertaking written performance reviews and implementing training/development plans for all direct reports.
    Compliance in Singapore Office
  • Manage compliance of Buildings and EH&S and Security, company policy for procurement and local law and regulations
  • Supervise the facilities service providers to mitigate the potential risks associated with Facilities and Operations
    Finance
  • Maintain and manage the F&O budgets and consolidation for the sub-region and region
  • Produce LE's in line with the Jun/Sept timetable.
    Occupancy
  • Engage regularly with HR and GM departments to review headcount plans across IJCI region and accuracy in reporting
  • Support design stacking plan and work with site leads to ensure accurate seating allocation.
    Business Partnering
  • Engage with GM for Commercial Operations to explain the full F&O proposition
    CIP
  • Identify and assist developing and implementing procedures and processes, promoting a consistent approach to Facilities management.
    Work Location - Raffles Place
    Working Day & Hour- : Mondays to Fridays, 9am to 6pm (hybrid)
    Contract duration: 6 months contract. Based on the performance the contract may extend to 1-2 years.
    Tentative commencement date: May 2025
    Education & Require experience
    • Relevant University degree and a minimum of 5 years progressive experience
    • Experience in budgeting, invoicing and spend analytic
    • Exceptional capability in making presentation deck for senior stakeholders
    • Experience of managing capital and relocation projects, ensuring EH&S compliance
    • Experience of managing Facilities at multiple sites in a corporate environment

    Interested applicants, please Whatsapp to +6596476119. Shortlisted applicants will be notified.
    Snow Hnin Witt Yee (R1983134)
    Manpower Staffing Services (S) Pte Ltd
    EA License No: 02C3423

Snow Hnin Witt Yee EA License No.: 02C3423 Personnel Registration No.: R1983134

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