We offer a challenging, fast-paced role as an Executive Assistant in a small but rapidly growing international team to provide administrative support, office management services, and a long-term career in the finance industry.

Job Responsibilities

• Provide high-level administrative support and manage complex calendars and taking complete ownership to prioritize incoming scheduling requests and coordinate meetings for internal team members and external stakeholders to ensure smooth daily engagements.
• Office management for Singapore office.
• Support the client service team in Europe with ad-hoc projects and tasks, as needed.
• Arrange travel for visits, manage time and expense tracking for the team.
• Act as a trusted partner and handle sensitive investor information and communications with the utmost confidentiality.
• Build on or further develop excellent working relationships and network with other stakeholders.

Job Qualifications

• Diploma or degree holder with 2 - 4 years of experience ideally in an executive assistant or client-facing administrator role.
• Background or interest in working in a small international team and the financial services industry.
• Excellent written and verbal communication skills, solid planning abilities, and a high level of attention to detail.
• Self-starter, highly organized, proactive, and accustomed to multitasking in a constantly changing environment while being sensitive to time constraints and resource availability
• Excellent computer skills, particularly MS Outlook, Word, Teams, and Zoom.

Carolyn Ann Santibanez Mendoza EA License No. 02C3423 Personnel Registration No. R1105160

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