Finance Operations Executive, (Up to S$4K, Kallang, Contract)

Key Responsibilities

Collaborate with multiple stakeholders to offer assistance for the below-listed post-RAMP activities and provide additional ad-hoc support as needed.

• Financial Operations Support

○ Customer Credit/Debit Note Release: Review and release customer credit/debit note issuance via SAP while liaising with organization to release credit limit blocks for posting.

○ Service Revenue Recognition: Conduct monthly service and digital revenue recognition and handle transactions blocked for revenue posting.

○ Accounts Receivable: Perform monthly sales reconciliation and prepare manual billing invoices.

○ Bank and Cash Management: Liaise with and update bank signatories and GIRO changes while managing cash collection from walk-in customers and events.

○ Tax Support: Assist the tax team with GST topics and other tax matters.

○ Month-End Closing: Perform month-end closing tasks, including inventory provision review and ad-hoc journal entries.

• Master Data Maintenance

○ Pricing: Administer product pricing proposals and update pricing master data.

■ Maintain ASP proposals and follow up with global BAs.

■ Coordinate with local business units as required to review profitability for export market deals and maintain and update pricing approvals and information.

○ Deal Records: Create and maintain deal master records, including rental billing contracts and updates.

○ Instruments: Process capitalization for instruments. Maintain and update equipment movement and master data.

○ Vendor Management (Procurement): Support vendor master data management by acting as a gatekeeper and requester for vendor account creation.

• Support Finance Policy Development & Drive Continuous Improvement

○ Policy Creation: Assist in the creation and implementation of finance policies, focusing on integrating financial risk assessments and compliance protocols.

○ Continuous Improvement: Regularly review, identify, and support process improvement initiatives while updating finance-related policies to reflect changing business needs and corporate best practices.

○ Best Practices: Build networks across the organization to share best practices and experiences to support the business in a consistent approach, including cross-divisionally

○ Process Improvement and Innovation: Radically simplify processes and drive efficiency by leveraging innovation and technology, implementing best practices, and partnering with to drive process improvement initiatives.

• Travel & Expense (T&E) Management
• Expense Report Queries: Address T&E expense report queries from (out-of-policy reviews) and employees.
• Expense Types Maintenance: Maintain T&E expense types and explore review solutions
• Communication: Co-create quarterly newsletter updates if needed.
• Internal Controls Management

○ User Access Review: Conduct yearly user access reviews for the FinCo application.

○ Delegation of Authority (DoA): Review and update DoA levels as needed while acting as the MDMS gatekeeper for DoA updates for users.

• Treasury Management

○ Bank Guarantees: Handle bank guarantee applications and legal vetting.

○ Letters of Credit: Manage letters of credit and export documentary collections for export markets.

• Reporting

○ DIS Reporting: Manage DIS IFRS 15 reporting related to rental income by consolidating rental income data

○ RDI Claim Submission: Compile, review, and submit half-yearly claims for obsolete inventory write-offs.

• Department (Finance, Procurement & workplace) Administrative Support

○ Administrative activities: Assist in administrative activities and documentation such as create contract requests, maintain and update the approved supplier list, execute and generate procurement reports, Google sites maintenance, etc.

○ Ad hoc duties: Support any other tasks or ad hoc duties as assigned.

• Business Partnering Activities
• Assist in advocating for digital programs and projects throughout local business processes, including end-to-end management.
• Support financial analysis, pricing and deal management, commercial terms negotiation, and provide strategic insights to enhance informed decision-making, profitability, and business objectives, while fostering necessary collaboration.

Qualifications

• Bachelor's degree in Finance, Accounting, or a related field.
• At least 3 years of experience in financial operations or a similar role.
• Knowledge of financial processes and systems (SAP experience a plus).
• Excellent analytical, organisational, and problem-solving skills.
• Ability to provide valuable business insights based on analytical skills.
• Attention to detail and the ability to manage multiple tasks simultaneously.
• Ability to effectively manage multiple tasks and priorities.
• Capable of effective communication and collaboration within the team and across departments.

Kang Abelene Marianne Mrs Rozario Abelene Marianne

EA License No.: 02C3423 | Personnel Reg No.: R2089914

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