Office Admin Specialist (Part-Time), Raffles Place, Contract

Location Singapore
Discipline Administrative & Secretarial
Job Reference BBBH147252_1737621092
Salary Negotiable
Consultant Name Kang Abelene Marianne Mrs Rozario Abelene Marianne
Consultant Email [email protected]
Consultant Contact No. 6551 5320
EA License No. 02C3423
Consultant Registration No. R2089914


Office and Admin Specialist (Part-Time), Raffles Place, Contract
SUMMARY
Overview - A crucial role in supporting the day-to-day operations of the Facilities department. This position is responsible for ensuring that the workplace is safe, clean, and well-maintained, contributing to a positive and productive work environment for all employees.

RESPONSIBILITIES:
Office Management/Facilities:

  • Assist in coordinating with vendors and contractors for repairs and maintenance tasks.
  • Manage access control system including tracking access cards; activating/de-activating access cards; running monthly and ad-hoc reports
  • Primary liaison with the building management, ensuring effective communication and coordination between UOB and our internal teams.
  • Onboarding new hires by providing office overview; liaising with other departments in ensuring all set ups are ready for day one
  • Provide general office and administrative support to the business
  • Assist in coordinating with vendors and contractors for repairs and maintenance tasks
  • Order and maintain pantry and office supplies
  • Maintain & regularly update office and support procedures, incorporating global standards and policies


Administrative:

  • Assist in setting up and breaking down for meetings, conferences, office events
  • General administrative duties including business card orders; invoice processing; monthly allocation spreadsheet
  • Ad hoc administrative projects and tasks


REQUIREMENTS:

  • Between 2-4 years of experience working in an admin and/or office management role
  • Good verbal and communication skills with keen ability to articulate in a concise and clear manner
  • Exceptional organization skills with sense of urgency; ability to execute tasks accurately and efficiently
  • Willingness to adopt a flexible approach to working patterns to respond to the changing needs of the business
  • High proficiency Microsoft Office Suite (especially Excel, Outlook etc.)



Notes:

  • 4 hours per day (Mon - Fri) 9am - 1pm
  • Work Location: Raffles Place



Kang Abelene Marianne Mrs Rozario Abelene Marianne

EA License No.: 02C3423 | Personnel Reg No.: R2089914

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