Office Executive, Contract

Location Singapore
Discipline Administrative & Secretarial
Job Reference BBBH146680_1736390820
Salary S$3800 - S$4000 per month
Consultant Name Kang Abelene Marianne Mrs Rozario Abelene Marianne
Consultant Email [email protected]
Consultant Contact No. 6551 5320
EA License No. 02C3423
Consultant Registration No. R2089914


Office Executive, Contract, Raffles Place

Summary:
Admin professional who enjoys working with people and managing day-to-day operations. A problem solver with great communication skills and a detail-oriented mindset.
The Office Executive will be responsible for addressing office administrative and operational needs, including providing support to the APAC HR team and the APAC MD, with a great opportunity to develop in the operations world.

Key Responsibilities:

  • Full admin responsibility for all office needs, office maintenance and appearance.
  • Administrative assistant to APAC MD includes hotels/flights booking.
  • Coordinate on IT related tasks such as server issues, printer issues, equipment/accessories requests.
  • Focal point to Gateway Management - carpark renewal, point of contact for all premises matters.
  • Carry out events, social welfare and employee experience activities for all APAC.
  • Manage and coordinate on office supplies and vendors.
  • Coordinate office maintenance and repairs, liaise with building management, and oversee office equipment, ensuring everything is in good working order.
  • Role model to the office in creating positive working environment.
  • Oversee and maintain functioning of security systems and software (access control, CCTV), manage employees access cards.
  • Manage office budgets, process invoices, and expenses, and ensure that financial records are accurate and up to date.
  • Manage new hires set up and leavers arrangement, including but not limited to equipment preparation and return, insurance registration and cancellation, business cards, and work desk arrangement.
  • Attend to incoming calls and visitors to Singapore office.
  • Regularly check pantry and stationery supplies to determine what need to be restocked
  • Ensure that appliances such as coffee machines, microwaves, and refrigerators are in good working condition.
  • Support other offices in the APAC region - placing purchase orders, inventory management, working with suppliers and service providers.

    Qualifications:
  • At least 2-3 years' experience as Administrative Executive /Office Manager in small medium organizations
  • Experience working with all levels
  • Proven track record for excellent employee service
  • Excellent written and verbal communication skills
  • Excellent time management skills
  • Ability to multitask and prioritize work
  • Able to complete complex administrative tasks with minimal supervision
  • Ability to positively engage with both internal and external stakeholders
  • Team player
  • Excellent interpersonal skills
  • Proficient in Microsoft Office
  • Experience working in a global environment
    * Tertiary degree

Kang Abelene Marianne Mrs Rozario Abelene Marianne

EA License No.: 02C3423 | Personnel Reg No.: R2089914

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