Personal Assistant to VPs (2-year Contract/Pharma Industry)

Location Singapore
Discipline Pharmaceutical
Job Reference BBBH149151_1745483575
Salary Negotiable
Consultant Name Yvonne Ong
Consultant Email [email protected]
Consultant Contact No. 6232 8811
EA License No. 02C3423
Consultant Registration No. R1549551


We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and personal support to VPs. The ideal candidate will be detail-oriented, adaptable, and capable of managing multiple tasks in a fast-paced environment.

Role responsibilities:

  • Calendar management and travel arrangements
  • Maintain and complete expense reports on a timely basis
  • Organize departmental team meetings/offsite meetings including securing agenda, follow-up, travel and logistics etc., liaise with Regions/affiliate, as well as alignment among the assistants (& teams)
  • Administrative responsibility in relation to employee life-cycle for the departments of their respective Management Team members around Onboarding, Offboarding etc.
  • Fast response to internal and external queries, handle requests from stakeholders as independently as possible, and address confidential matters correctly
  • Identify and implement opportunities to reduce VP administrative tasks, and to support VP in ad hoc related tasks as determined by VP from time to time



Qualifications:

  • Minimum 7 years' experience working in a fast paced, international environment with diverse stakeholders, reporting to a senior management member is mandatory
  • A Diploma/Degree in related discipline or in a similar administrative role
  • Demonstrate ability to work in regional environment while supporting senior management
  • High performing, can work independently, and able to maintain strict confidentiality
  • Has flexibility and high adaptability level as well as a high level of service minded
  • Excellent planning and organizational skills and able to collaborate cross function
  • Advanced IT skills (Word, PowerPoint, Internet, intranet)

Yvonne Ong EA License No.: 02C3423 Personnel Registration No.: R1549551

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