Team Assistant | Contract

Location Singapore
Discipline Insurance
Job Reference BBBH130794_1706686099
Salary Negotiable
Consultant Name Hibah Bakhtavar
Consultant Email [email protected]
Consultant Contact No.
EA License No. 02C3423
Consultant Registration No. R21103109


Responsibilities

  • Managing of business trips (booking flights, transfers, accommodation, etc.)
  • Filing and tracking expense reports, processing incoming invoices
  • Setting up meetings (booking rooms, scheduling calendar entries, setting up internal/external teleconferences, MS Teams meetings)
  • Managing the Public Sector Solutions Outlook mailbox and related team meetings and calendar management
  • Support in Event Management (invitations, registrations, reporting)
  • Active role as Data Steward (creation and updating of new/current Contacts, Partners and target groups)
  • Manage the administration of team's SharePoint and communication sites (SharePoint online/Yammer)
  • Updating of team flyers, team lists, organizational charts, and distribution lists
  • Planning of office events and team events
  • Ordering of access rights for tools, drives via IT ticket
  • Working very closely with executive assistants in the department, including holiday covers
  • Perform any other position related tasks as required and given by assigned supervisors


Requirement

  • Minimum Diploma / Higher NITEC
  • Minimum of 1 year of working experience in administration
  • Good communication & organizational skills are a must
  • Very good time management and ability to handle multiple tasks
  • Ambitious and independent
  • Client focus, service focused mindset and team spirit
  • Recognition of cultural differences
  • Very good knowledge of MS Office tools (Outlook, PowerPoint, Excel, Word)


Interested candidates may send their resume and cover letter directly to [email protected] ,stating the position as the subject title in the email.
Hibah Bakhtavar |EA License No. 023423 | Personnel Registration No. R21103109

Hibah Bakhtavar EA License No.: 02C3423 Personnel Registration No.: R21103109

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